How to Back Up IBM Notes NSF Files? - Webriology

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How to Back Up IBM Notes NSF Files?

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To protect your data, it is essential to do a regular backup. The same is true for email client data files. In the case of IBM Notes, the .nsf file extension is used to store Lotus Notes' entire data, including e-mails and contacts. In this article, we will discuss how to safely store their IBM Notes NSF files.

We'll explore some of the common motivations for making a backup of an IBM Notes NSF file in this post. IBM Notes (NSF) should be backed up for a variety of reasons, including the possibility of file corruption, large file sizes, and migration requirements, among others.

Steps to Create an IBM Notes NSF File Backup

To assist you back up your NSF files, here is a list of possible options. There are a variety of ways to create a backup. Some of the methods are described below:

IBM Notes Email Archiving

Archiving is a feature built-in into IBM Notes that can be used to store a copy of all of your important emails. The .nsf file extension can be used to archive and store Lotus Notes emails.

    1. Open the IBM Notes program.
    2. Select Archive from the Actions menu.
    3. Specify a name for the archive folder in the Descriptive name of these archive criterion option
    4. Select the checkbox to enable this criterion
    5. Then click the Selection Criteria option tab in the resulting window.
    6. Select the NSF file and click OK.
    7. Copy documents into my archive application let you override the default location of the archive file. Archive settings have a Schedule tab where you may enter days and times for archiving.
    8. You can do this by going to Archive > Archive Now.
    9. The archiving procedure will begin.

EML/HTML/PDF Exporting of Lotus Notes Emails

EML, HTML, PDF, and other formats can be saved from Lotus Notes NSF files using this method.

    1. Export emails from IBM Notes by starting the program.
    2. Emails can be moved from the app to a system folder by dragging and dropping them there.
    3. To view these EML files in HTML, open EML files in Outlook. To save these files in HTML format, select them and then go to File > Save As > HTML.
    4. After opening HTML files in a word processor, it is simple to convert them to PDF. To save a word document in HTML format, select the File > Save as option and choose HTML.
    5. EML, HTML, and PDF files can all be used to store Lotus Notes emails.

Exporting Email Messages From Lotus Notes to CSV

    1. Open the NSF files that you want to back up in Lotus Notes.
    2. File > Export should be selected.
    3. Make sure to select the option to save as an NSF file.
    4. Click Export and select Comma Separated Values. You can provide a location to save the NSF file in CSV format.

In the future, you can use Outlook's Import/Export capability to import a CSV file.


We have seen in detail, the methods that can be used to backup NSF files in Lotus Notes. Technical knowledge is required by users to perform manual backups of NSF data. The second method is Regain NSF to PST converter tool. The helps you to get all the backup from the NSF mailbox with all over email properties. The software also provides a free trial demo for 30 days. The free demo helps you to know the software's capability.

Some Useful Features of Regain NSF to PST Converter Software

  • The software can convert multiple files in a single step
  • The tool helps to get all the email attachments
  • The software supports all kinds of Windows Operating system
  • It supports all kinds of MS Office versions
  • Users can save .nsf data in Outlook PST file format

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